Chart Of Accounts

As the identification process of the accounts is simple, it is easier to analyze and control the costs of a company. The chart of accounts encourages the use of the consistency principle which helps a company with the assistance of comparing financial reports of previous years. One other advantage of the chart of accounts is that as it is easier to manage the accounts, there are fewer chances of errors and more accuracy. Lastly, this chart also helps companies when making their financial statements, by categorizing all accounts into their specific statements. Each account in an accounting chart is assigned a number based on how it is displayed on the financial statements. The accounts which are usually presented first are the balance sheet accounts, which are followed by the income statement accounts.

Chart Of Accounts

It’s not always fun seeing a straightforward list of everything you spend your hard-earned money on, but the chart of accounts can give you an important view of your spending habits. You can get a handle on your necessary recurring expenses, like rent, utilities, and internet. You can also examine your other expenses and see where you may be able to cut down on costs if needed.


The is the list of accounts transactions go into. The general ledger is the record of all the transactions that went into each account on the list. An effective chart of accounts structure directly or indirectly drives virtually all financial reporting. Yet, many organizations ignore this foundational concept and limp along with unmet expectations. Chart of accounts functionality is probably the most important attribute of accounting software and financial reporting. Entry level software with robust COA functionality can be made to work for many years. For organizational elegance, keep numbers and descriptions consistent.

What is the standard chart of accounts?

In accounting, a standard chart of accounts is a numbered list of the accounts that comprise a company's general ledger. Furthermore, the company chart of accounts is basically a filing system for categorizing all of a company's accounts as well as classifying all transactions according to the accounts they affect.

A simple way to organize the expense accounts is to create an account for each expense listed on IRS Tax Form Schedule Cand adding other accounts that are specific to the nature of the business. Each of the expense accounts can be assigned numbers starting from 5000. Liability accounts also follow the traditional balance sheet format by starting with the current liabilities, followed by long-term liabilities. The number system for each liability account can start from 2000 and use a sequence that is easy to follow and compare in different accounting periods.


Intangible AssetsIntangible Assets are the identifiable assets which do not have a physical existence, i.e., you can’t touch them, like goodwill, patents, copyrights, & franchise etc. They are considered as long-term or long-living assets as the Company utilizes them for over a year. I always two perspectives in focus as I design their company vision/ goals so we can have quality informative data and tax reporting. I’d love to help if you are wanting to have a clean strategic COA. For example, Sales-Hardware could be further broken out to Sales-Hardware-Computers and Sales-Hardware-Printers.

What are the main types of accounts?

  • Current account. A current account is a deposit account for traders, business owners, and entrepreneurs, who need to make and receive payments more often than others.
  • Savings account.
  • Salary account.
  • Fixed deposit account.
  • Recurring deposit account.
  • NRI accounts.

The recorded value is on the balance sheet is accounts receivable. A numbering system helps organize a chart of accounts, and the number of accounts listed reflects your company’s size. It also helps with maintaining financial privacy since only authorized personnel can view the reports and they only see the information relevant to their department.


Such data will prove helpful to policymakers in cutting down unnecessary costs. The COA is customizable; hence, it serves the need of every business organization. A COA is a financial tool that provides an extensive understanding of cost and income to anyone who goes through the company’s financial health. Sales RevenueSales revenue refers to the income generated by any business entity by selling its goods or providing its services during the normal course of its operations.

  • A chart of accounts is usually divided into two subcategories —balance income sheet and income statement.
  • Advisory services provided by Carbon Collective Investment LLC (“Carbon Collective”), an SEC-registered investment adviser.
  • I am just transitioning my business record keeping from a invoicing program into an accounting program and this article has supported me massively in setting up my chart of accounts.
  • But if you are starting from scratch, then the following is great place to start.
  • The numbering system of the owner’s equity account for a large company can continue from the liability accounts and start from 3000 to 3999.

Deprecated accounts will still show up in your list view of accounts unless you filter them out, but they can no longer be selected throughout Odoo. In a production environment with existing data, you should not delete an account. Instead, Edit the account and, select the Deprecated checkbox, then click Save. Because Odoo has so many pre-configured accounts, it’s best practice to determine the existing default account, then edit the account’s number and/or name accordingly. For example, if an organization expands into different product lines, it needs to have a separate account for each line of products. While the five main accounts at the top stay the same, the accounts that sit underneath can be customized to suit your business. We provide third-party links as a convenience and for informational purposes only.

What are the 5 basic charts of accounts?

They represent what’s left of the business after you subtract all your company’s liabilities from its assets. They basically measure how valuable the company is to its owner or shareholders. The chart of accounts should give anyone who is looking at it a rough idea of the nature of your business by listing all the accounts involved in your company’s day-to-day operations. Expenses are outflows or other using up of assets of an entity or incurrences of its liabilities from delivering or producing goods, rendering services, or carrying out other activities .

Chart Of Accounts

Below, we’ll delve into the different types of accounts and how to number them. In a computerized system of accounting, the system automatically generates the account numbers. For manual ones, a business has to set up its own numbering system. The articles and research support materials available on this site are educational and are not intended to be investment or tax advice.

Introduction to Tufts’ Chart of Accounts

Jane is a freelance editor for The Balance with more than 30 years of experience editing and writing about personal finance and other financial and economic subjects. Ella Ames is a freelance writer and editor with a focus on personal finance and small business topics such startups, business financing, and entrepreneurship. She has a background in business journalism and her work has appeared not only on The Balance, but LendingTree, ValuePenguin, EE Times, PolicyMe,, and more. The account column refers to whether a category belongs to a Balance Sheet or to an Income Statement. Expert advice and resources for today’s accounting professionals. FREE INVESTMENT BANKING COURSELearn the foundation of Investment banking, financial modeling, valuations and more. Business EntityA business entity is one that conducts business in accordance with the laws of the country.

COAs can differ and be tailored to reflect a company’s operations. However, they also must respect the guidelines set out by the Financial Accounting Standards Board and generally accepted accounting principles . It is used to organize finances and give interested parties, such as investors and shareholders, a clearer insight into a company’s financial health. Long-term liabilities, which are generally debt and fiscal obligations due more than one year away.

In some countries, charts of accounts are defined by the accountant from a standard general layouts or as regulated by law. However, in most countries it is entirely up to each accountant to design the chart of accounts.

Chart Of Accounts

Some may also display equity accounts on their company’s chart. An equity account is a representation of anything that remains after accounting for all operating expenses and revenue accounts.

The bookkeeper would be able to tell the difference by the account number. An asset would have the prefix of 1 and an expense would have a prefix of 5. This structure can avoid confusion in the bookkeeper process and ensure the proper account is selected when recording transactions. The chart of accounts is also the basis for all your accounting reports, so it will help you create your financial statements and file your tax returns.

Unlike a trial balance, the chart does not incorporate any other information like debit and credit balances. Current liabilities are classified as any outstanding payments that are due within the year, while non-current or long-term liabilities are payments due more than a year from the date of the report. All the asset accounts contain account number starting with 1.

By deprecating this account and creating a new account, you’ll then need to update all related categories and accounts affected by the change. To avoid this extra work, you only need to map your existing accounts to Odoo’s default accounts. Different bookkeeping platforms Chart Of Accounts have different ways of approaching the same functionality, and it’s important to organize your COA structure to align with your accounting software’s capabilities. It’s cheaper and more efficient to organic your COA than switching to a new accounting system.

  • To access more detailed financial information or to review transactions for individual account codes, you will need to log intoData Warehouse.
  • Similarly, if you use an online program that helps you manage all your accounts in one place, like Mint orPersonal Capital, what you’re looking at is basically the same thing as a company’s COA.
  • You can track all your sales and get a grasp of which assets could easily be liquidated if you ever need to quickly collect cash for your business.
  • In practice, changes in the market value of assets or liabilities are recognized as gains while, for example, interest, dividends, rent or royalties received are recognized as other revenue.
  • It also makes it easier for businesses to comply with financial reporting standards, which makes a chart of accounts extremely beneficial for businesses of all sizes.

A cost center that captures and controls Sponsored Grant activities or Capital Expenditure Authorization Project. Examples are general and administrative expenses like travel expenses, rent, insurance and employee salaries. Examples are additional paid-in capital, common shares, preferred shares, and treasured stock. Examples are salary payable, invoices or bills, mortgages and long term loans. Odoo has two preconfigured accounts that you may not recognize. CHART OF ACCOUNTSand click SETUP next to an entry from the list. From within the account, clickEDITto add any additional information.

Actionable Tips for Small Business

The chart of accounts is an organized list of accounts or “buckets” in which to record accounting transactions. Without a chart of accounts, it would be impossible to see at a glance what accounts are available to record a transaction into.